SMS Vendors Data Services
This is the main page for vendors of student management systems (SMS) with regard to school roll returns, that is, the collection of student data from schools.
Last Updated: October 2019
Description
This page is specifically developed for the vendors of student management systems and focuses on school roll returns. Information on this page is often technical in nature. Code sets made available here are specifically for vendors. These code sets may be pre-release versions and should not be used by schools until they are formally released as they will provide invalid results. Schools looking for current information on roll returns should use the following link: Collection Forms
On this page:
- Section 1: Roll Return and e-Returns Specification Manual
- Section 2: e-Return SMS Design Specification
- Section 3: Business Requirements for electronic sign-off for Roll Returns
- Section 4: Test Scripts and Test Plans for Roll Return and Audit Requirements
- Section 5: Application Forms for Data Sharing
- Section 6: Country of Citizenship Codes
- Section 7: Iwi Classification Codes
- Section 8: Language Codes
- Section 9: Subject Codes
- Section 10: Secondary Tertiary Programmes
- Section 11: Directory of Educational Institutions
- Section 12: School Name and Number Codes
- Section 13: ART - Numbers, Names Needs
Roll Return and e-Returns
Specification Manual (Version 26.1) Updated: Oct-2019
The manual provides the roll return specifications for Student Management Systems (SMS) in schools. Please see the section on Key Changes (page 8) which outlines the changes to the most recent roll return specifications.
- 2020 Roll Return Specification Manual Version 26.1 [PDF 4.5mB]
- 2019 Roll Return Specification Manual Version 25.1 [PDF 4.5mB]
- 2018 Roll Return Specification Manual Version 24.1 [PDF 3.3mB]
- 2017 Roll Return Specification Manual Version 23.2 [PDF 1.6mB]
- 2016 Roll Return Specification Manual Version 22.2 [PDF 4.7mB]
- 2015 Roll Return Specification Manual Version 21.2 [PDF 2.5mB]
- 2014 Roll Return Specification Manual Version 20.2 [PDF 2.2mB]
- 2013 Roll Return Specification Manual Version 19.2 [PDF 3.8mB]
- 2012 Roll Return Specification Manual Version 18.3 [PDF 2.6mB]
- 2011 Roll Return Specification Manual Version 17.3[PDF 1.9mB]
- 2010 Roll Return Specification Manual Version 16.0[MS Word Zipped 904kB]
- 2009 Roll Return Specification Manual Version 15.2[MS Word Zipped 904kB]
- 2008 Roll Return Specification Manual Version 14.3[MS Word 4.2mB]
e-Return SMS Design SpecificationUpdated: Sep-2012
Business Requirements
for electronic sign-off for Roll Returns Updated: Oct-2018
This document has been included in the Roll Returns and e-Returns Specifications Manual 2019.
Test Scripts and Test Plan Updated: Oct-2019
- 2020 Roll Return Test Scripts [Zipped File 810kB]
Data Sharing Approval Student Management Systems Updated: Oct-2019
- 2020 Application form - Company [MS Word 38kB]
- 2020 Application form - Individual [MS Word 39kB]
- 2020 Information for data sharing approval [MS Word 40kB]
Country of Citizenship CodesUpdated: Oct-2015
- Country of Citizenship Codes Version 2.11 [MS Excel 41kB]
Iwi Classification CodesUpdated: Feb-2018
- Iwi Classification Codes 2018 [MS Excel 20kB]
Language Codes Updated: Nov-2019
- Schooling Language Codes [PDF 423kB]
- Schooling Language Codes [MS Word 812kB]
Subject Codes (Schooling) Updated: Oct-2019
- 2020 Subject Codes Schooling [PDF 130kB]
- 2020 Subject Codes Schooling [MS Word 87kB]
Secondary Tertiary Programme CodesUpdated: Oct-2019
- 2020 Secondary Tertiary Programme Codes [MS Excel 15.3kB]
Current Directory of Educational Institutions
You can find current addresses and other descriptive details of all New Zealand Educational Institutions from schools through to tertiary education providers.
School Name and Number Codes Updated: Oct-2019
A list of School Names and School Number Codes are provided for those schools completing the "Previous School" question in Roll Returns.
- 2020 School Name and Number Codes [MS Excel 212kB]
ART - Numbers, Names NeedsUpdated: Oct-2016
- ART - Numbers, Names Needs 2016 Version 1.1 [PDF 549kB]